Awesome Administrative Assistant Wanted For Rapidly Rising Music Law Firm

Are you an awesome administrative assistant who is highly competent and efficient?  Do you have the skills to run an office and support senior management so they can spend their time more effectively?  Do you take initiative and solve problems?  Do you love music and want to work in the exciting and fast-paced music industry?   If you have answered yes to all of these questions, then read on!

A rapidly rising music law firm in Los Angeles needs an awesome administrative assistant to support staff and clients.  Work in this firm is extremely detailed, fast-paced, highly professional, and very efficient.  This firm is looking for a solid team member who is smart, positive, reliable, and trustworthy. The candidate selected for this position has opportunity to grow within the firm and therefore should be interested in a long-term position.

Job Title:  Administrative Assistant

Reports to:  Firm Owner/Attorney

Duties include:

  • Managing a heavy volume of client inquiries
  • Screening potential clients
  • Onboarding new clients
  • Preparation of letters, documents, and service packages
  • Managing office and calendars
  • Scheduling and coordinating appointments
  • Managing and maintaining practice management software
  • Implementing efficient systems at direction of firm owner
  • Communicating with clients and opposing counsel via email, phone, and in person
  • Data input and ongoing management of client, catalogue, and song registration data
  • Input and management of client royalty data
  • Managing execution of social media and firm marketing
  • Scanning and filing
  • Other administrative tasks
  • Other duties as assigned

The ideal candidate will have:

  • 3 years experience as an administrative assistant and/or publishing administration in the music business
  • Strict attention to and meticulous eye for detail
  • Strong organizational and planning skills
  • Strong verbal, written, and interpersonal communication skills
  • Ability to take and adapt to directions
  • Ability to work autonomously and efficiently, think strategically, and be proactive
  • Ability to independently manage own workload and meet deadlines
  • Ability to handle and adapt to a fast-paced environment
  • Ability to improve the efficiency of procedures
  • Trustworthy, reliable, responsible, and able to keep client information confidential
  • A positive, can-do attitude who relates well with staff and clients
  • A passion for the position and for supporting the firm
  • Strong administrative, Microsoft Word, Microsoft Excel, and Mac computer skills
  • Preferred: Experience with Adobe Photoshop, social media for business, MailChimp or equivalent

Hours and Location:

  • Part-time to start, more hours possible based on performance
  • Position is based in Los Angeles, CA

How to Apply:

Please submit the following to esqapplications@gmail.com:

  • Resume
  • Cover letter
  • Writing sample
  • 3 references
  • Please state “Administrative Assistant” in your subject line, as the firm is currently hiring for more than one position.

Your attention to detail and ability to follow instructions will be tested via your application. Show you can follow instructions by inserting the first line in the body of your cover letter as “Yes, I can follow instructions.”

Please note that background checks will be conducted prior to hiring.